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PAYROLL/HUMAN RESOURCES TECHNICIAN
Roanoke, VA
Job Description
JOB POSITION: PAYROLL/HUMAN RESOURCES TECHNICIAN
(PAYROLL AND PERSONNEL BUDGETING)
Division: Human Resources
Status: Non-Exempt
Grade: 105
Job Code: 294
Reports to: Human Resources/Payroll Manager
Date: 03-01-24
Revised Date: 00-00-00
Last Reviewed Date: 00-00-00
SUMMARY
Performs technical administrative Payroll and Human Resources functions under the
general supervision of the Human Resources/Payroll Manager. Provides support
with complex paraprofessional accounting/finance/budgeting/auditing/
administrative functions. Responsible for bi-weekly payroll processing, timekeeping,
paying of bi-weekly and quarterly taxes and vendor reconciliation. Assist in payroll
quarterly and year-end requirements. Assist with personnel budget and audits on
an annual basis. Back up to Human Resources/ Payroll Specialist and Human
Resources Assistant. Associates Degree and at least 1 year experience and/or
training in payroll. This is 1st level in the Payroll/HR career ladder.
1st in the Payroll/HR career ladder - Payroll/HR Technician. This is an entry level
position to learn WVWA payroll practices. Employee should have at least 1 year of
experience in payroll processing.
2nd in the Payroll/HR career ladder - Payroll/HR Specialist. This position should
have at least 6 months of experience at WVWA as a Payroll Technician and be able
to perform all duties of the Payroll/HR Specialist prior to promotion.
3rd in the Payroll/HR career ladder - Payroll/HR Coordinator. Have at least 1
years experience as Payroll/HR Specialist at WVWA, proficient in responsibilities and
have Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned or scheduled.
* Verifies other timekeepers' timesheets and payroll entries. Consults with
timekeepers on time and pay issues.
* Performs and prepares all payroll processing, year-end and quarterly payroll
reports and payroll taxes to include but not limited to 941, Multiple Worksite
report, VEC report and W-2.
* Timekeeper for 5 divisions.
* Assists with annual audit; provides a variety of data including reconciliations,
liability totals, and other related schedules as requested.
* Completes wage verifications and various surveys for government agencies.
* Verify entry and pay garnishments, liens, levy and child support payments when
due.
* Assist with preparing required reports and payroll documents for Auditors.
* Assist in updates required to payroll system to include but not limited to taxes,
limits on 457/401, HSA plans on required year-end, fiscal year-end
requirements.
* Assist in preparing and managing annual personnel budget process working
closing with HR/Payroll Manager to assure benefit and salary increases are
budgeted accordingly.
* Collects required employee paperwork during new hire orientation with ability to
explain forms to employees.
* Assist in Payroll/HRIS system upgrades, new developments, new functions etc.
* Assist in maintaining and creating standard operating procedures (SOPs) on all
responsibilities to include timekeeping responsibilities, analyze workflow and
suggest/implement solutions to create operational efficiencies.
* Exercises tact, diplomacy, and courtesy when dealing with the public and others
within the organization.
* Attends payroll and human resources related seminars, classes and meetings
throughout the year.
* Performs research, organizes data, draws conclusions and communicates results
to upper management as requested.
* Processes and verifies retiree health premiums received.
* Back up to the Human Resources/Payroll Specialist coordinating
termination/retirement process, coordinate benefit changes, enters new
employees into Employee Navigator, VRS/City retirement responsibilities, filing
required reports (EEO4, credible coverage, US census) and maintaining
organizational chart.
* Back up to the Human Resources Assistant assisting with the Trakstar
performance review system, DOT and non-DOT random drug screening process,
Coulter parking spaces and FOB activation/deactivation, reviewing offer letters
and performing drug test on new employees, handling of department mail, and
ordering department supplies.
* Supports Divisional needs and requirements related to Payroll/ Human Resource
topics.
* Assist other Human Resource staff as needed or as time permits and assist in
special projects as needed.
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities for this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
* Comprehensive knowledge of office terminology, computers, computer software,
policies and procedures.
* Working knowledge of the generally accepted accounting principles, government
audit standards and methods and procedures used in payroll.
* Must have knowledge of rules, regulations and ordinances administered by the
Human Resources department, comprehensive knowledge of administrative
techniques, as well as a comprehensive knowledge of business communications,
spelling and business mathematics.
* Must have the demonstrative ability to communicate effectively both orally and
in writing, to perform quantitative and narrative reporting and to interpret and
implement policies.
* The ability to maintain the confidentiality of information handled in the
department.
* Ability to read and interpret documents such as company policies, operating and
procedure manuals.
* Ability to write reports, correspondences and procedure manuals.
* Ability to define problems, collects data, establish facts and draw valid
conclusions.
* Ability to think logically and analyze data.
* Ability to establish and maintain effective working relationship with employees,
other departments and the public.
* Must possess and maintain a good work ethic concerning attendance,
punctuality, positive attitude, meeting deadlines and being a team player.
EDUCATION and/or EXPERIENCE
Associates degree preferred from an accredited college or university in accounting
or business; 1 year previous related experience and/or training in payroll; or
equivalent combination of education and experience.
CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
preferred.
PHYSICAL DEMANDS OF THE JOB
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* While performing the duties of this job, the employee is regularly required to
walk, stand, and sit; use hands to finger, handle or feel; reach with hands and
arms; talk and hear.
* While performing the duties of this job, the employee is occasionally required to
stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
* Specific vision abilities required by this job include ability to adjust focus. If
corrective lenses are noted on driver's license, the lenses must be worn when
operating Authority vehicles.
* Repetitive movement using keyboard and/or office equipment is involved.
* Employee must be able to sit for an extended amount of time at a desk or
workstation.
* Employee must regularly lift, carry and/or move up to 10 pounds and
occasionally 20 pounds. Assistance is required on weight amounts above those
listed. Failure to do so could result in injury and denied Worker's Compensation
benefits.
WORK ENVIRONMENT ENCOUNTERED IN THIS JOB
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* The noise level in the work environment is usually low.
* Employee is subject to normal work conditions as required in an office setting.
* Employee may occasionally be subject to exposure to moderate or high noise
level, extreme outside weather conditions, uneven, steep, slippery terrain
conditions, dusty conditions and wet and/or humid conditions.
GENERAL STATEMENT AND SELECTION GUIDELINES
The above statements describe the general nature and level of work assigned to in
this job position. They should not be construed as an exhaustive list of all job duties
or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
* WVWA application
* Rating of education, experience, training and qualifications
* Reference checks
* Interview with WVWA management team
* Applicant must pass a pre-employment physical and drug/alcohol test
* A criminal background check and social security number verification will be
performed. The results must match information provided by the applicant on the
WVWA application
* Job related test might be required and would be administered to all applicants
applying for the position
(PAYROLL AND PERSONNEL BUDGETING)
Division: Human Resources
Status: Non-Exempt
Grade: 105
Job Code: 294
Reports to: Human Resources/Payroll Manager
Date: 03-01-24
Revised Date: 00-00-00
Last Reviewed Date: 00-00-00
SUMMARY
Performs technical administrative Payroll and Human Resources functions under the
general supervision of the Human Resources/Payroll Manager. Provides support
with complex paraprofessional accounting/finance/budgeting/auditing/
administrative functions. Responsible for bi-weekly payroll processing, timekeeping,
paying of bi-weekly and quarterly taxes and vendor reconciliation. Assist in payroll
quarterly and year-end requirements. Assist with personnel budget and audits on
an annual basis. Back up to Human Resources/ Payroll Specialist and Human
Resources Assistant. Associates Degree and at least 1 year experience and/or
training in payroll. This is 1st level in the Payroll/HR career ladder.
1st in the Payroll/HR career ladder - Payroll/HR Technician. This is an entry level
position to learn WVWA payroll practices. Employee should have at least 1 year of
experience in payroll processing.
2nd in the Payroll/HR career ladder - Payroll/HR Specialist. This position should
have at least 6 months of experience at WVWA as a Payroll Technician and be able
to perform all duties of the Payroll/HR Specialist prior to promotion.
3rd in the Payroll/HR career ladder - Payroll/HR Coordinator. Have at least 1
years experience as Payroll/HR Specialist at WVWA, proficient in responsibilities and
have Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned or scheduled.
* Verifies other timekeepers' timesheets and payroll entries. Consults with
timekeepers on time and pay issues.
* Performs and prepares all payroll processing, year-end and quarterly payroll
reports and payroll taxes to include but not limited to 941, Multiple Worksite
report, VEC report and W-2.
* Timekeeper for 5 divisions.
* Assists with annual audit; provides a variety of data including reconciliations,
liability totals, and other related schedules as requested.
* Completes wage verifications and various surveys for government agencies.
* Verify entry and pay garnishments, liens, levy and child support payments when
due.
* Assist with preparing required reports and payroll documents for Auditors.
* Assist in updates required to payroll system to include but not limited to taxes,
limits on 457/401, HSA plans on required year-end, fiscal year-end
requirements.
* Assist in preparing and managing annual personnel budget process working
closing with HR/Payroll Manager to assure benefit and salary increases are
budgeted accordingly.
* Collects required employee paperwork during new hire orientation with ability to
explain forms to employees.
* Assist in Payroll/HRIS system upgrades, new developments, new functions etc.
* Assist in maintaining and creating standard operating procedures (SOPs) on all
responsibilities to include timekeeping responsibilities, analyze workflow and
suggest/implement solutions to create operational efficiencies.
* Exercises tact, diplomacy, and courtesy when dealing with the public and others
within the organization.
* Attends payroll and human resources related seminars, classes and meetings
throughout the year.
* Performs research, organizes data, draws conclusions and communicates results
to upper management as requested.
* Processes and verifies retiree health premiums received.
* Back up to the Human Resources/Payroll Specialist coordinating
termination/retirement process, coordinate benefit changes, enters new
employees into Employee Navigator, VRS/City retirement responsibilities, filing
required reports (EEO4, credible coverage, US census) and maintaining
organizational chart.
* Back up to the Human Resources Assistant assisting with the Trakstar
performance review system, DOT and non-DOT random drug screening process,
Coulter parking spaces and FOB activation/deactivation, reviewing offer letters
and performing drug test on new employees, handling of department mail, and
ordering department supplies.
* Supports Divisional needs and requirements related to Payroll/ Human Resource
topics.
* Assist other Human Resource staff as needed or as time permits and assist in
special projects as needed.
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities for this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
* Comprehensive knowledge of office terminology, computers, computer software,
policies and procedures.
* Working knowledge of the generally accepted accounting principles, government
audit standards and methods and procedures used in payroll.
* Must have knowledge of rules, regulations and ordinances administered by the
Human Resources department, comprehensive knowledge of administrative
techniques, as well as a comprehensive knowledge of business communications,
spelling and business mathematics.
* Must have the demonstrative ability to communicate effectively both orally and
in writing, to perform quantitative and narrative reporting and to interpret and
implement policies.
* The ability to maintain the confidentiality of information handled in the
department.
* Ability to read and interpret documents such as company policies, operating and
procedure manuals.
* Ability to write reports, correspondences and procedure manuals.
* Ability to define problems, collects data, establish facts and draw valid
conclusions.
* Ability to think logically and analyze data.
* Ability to establish and maintain effective working relationship with employees,
other departments and the public.
* Must possess and maintain a good work ethic concerning attendance,
punctuality, positive attitude, meeting deadlines and being a team player.
EDUCATION and/or EXPERIENCE
Associates degree preferred from an accredited college or university in accounting
or business; 1 year previous related experience and/or training in payroll; or
equivalent combination of education and experience.
CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
preferred.
PHYSICAL DEMANDS OF THE JOB
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* While performing the duties of this job, the employee is regularly required to
walk, stand, and sit; use hands to finger, handle or feel; reach with hands and
arms; talk and hear.
* While performing the duties of this job, the employee is occasionally required to
stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
* Specific vision abilities required by this job include ability to adjust focus. If
corrective lenses are noted on driver's license, the lenses must be worn when
operating Authority vehicles.
* Repetitive movement using keyboard and/or office equipment is involved.
* Employee must be able to sit for an extended amount of time at a desk or
workstation.
* Employee must regularly lift, carry and/or move up to 10 pounds and
occasionally 20 pounds. Assistance is required on weight amounts above those
listed. Failure to do so could result in injury and denied Worker's Compensation
benefits.
WORK ENVIRONMENT ENCOUNTERED IN THIS JOB
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* The noise level in the work environment is usually low.
* Employee is subject to normal work conditions as required in an office setting.
* Employee may occasionally be subject to exposure to moderate or high noise
level, extreme outside weather conditions, uneven, steep, slippery terrain
conditions, dusty conditions and wet and/or humid conditions.
GENERAL STATEMENT AND SELECTION GUIDELINES
The above statements describe the general nature and level of work assigned to in
this job position. They should not be construed as an exhaustive list of all job duties
or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
* WVWA application
* Rating of education, experience, training and qualifications
* Reference checks
* Interview with WVWA management team
* Applicant must pass a pre-employment physical and drug/alcohol test
* A criminal background check and social security number verification will be
performed. The results must match information provided by the applicant on the
WVWA application
* Job related test might be required and would be administered to all applicants
applying for the position
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
1+ years
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