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| Working Title | Administrative Assistant |
|---|---|
| Role Title | Admin and Office Spec III |
| Role Code | 19013-SW |
| FLSA | Nonexempt |
| Pay Band | 03 |
| Position Number | 28600103 |
| Agency | Virginia Western Community College |
| Division | Virginia Western Community College (Div) |
| Work Location | Roanoke (City) - 770 |
| Hiring Range | $31,886 to $49,000 |
| Emergency/Essential Personnel | No |
| EEO Category | E-Paraprofessional |
| Full Time or Part Time | Full Time |
| Does this position have telework options? -Telework options are subject to change based on business needs- | |
| Does this position have a bilingual or multilingual skill requirement or preference? | |
| Work Schedule | Monday - Friday 8 a.m. to 5 p.m. Hours may stagger on occasion to provide office coverage. |
| Sensitive Position | No |
| Job Description | Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board. Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses. Virginia Western is seeking to fill a full-time Administrative Assistant position to serve as the office manager for the School of Health Professions. Provides clerical and administrative support for the Dean of Health Professions, other School support personnel, and supervises a part-time administrative support employee. Manages day-to-day operations, including but not limited to, scheduling of classes, preparing textbook orders from database files; maintaining confidential records; independently answering questions concerning academic and college policies, regulations, programs; composing correspondence; typing correspondence, and running advisement transcripts. This position will carry out numerous administrative functions to provide and maintain a professional work environment for all programs in the School of Health Professions for a smooth operation. Ensures that the volume of work is completed in a timely manner. |
| Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. |
| KSA's/Required Qualifications | In-depth knowledge of office management functions gained through experience as an office manager or considerable administrative support experience. Experience providing administrative support in a fast-paced office environment. Experience running and analyzing queries for preparing and/or completing reports. Working knowledge of the basic procedures for establishing and maintaining files and records. Experience maintaining utmost confidentiality with sensitive data. Experience explaining, interpreting, and applying with good judgement policies and procedures. Ability to interpret state and federal regulations and apply them appropriately. Excellent skills and working experience using MS Office Suite, database management, typing, spreadsheets, and the operation of office equipment. Experience using comprehensive software system(s). Experience communicating effectively both orally and in writing. Experience independently writing letters and other communications. Must have strong interpersonal skills in challenging situations. |
| Additional Considerations | Supervisory experience. Administrative support experience in an academic setting, preferably a community college. Experience with PeopleSoft and/or eVA. |
| Operation of a State Vehicle | No |
| Supervises Employees | Yes |
| Required Travel | No. |
| Posting Number | CLS_2993P |
|---|---|
| Recruitment Type | General Public - G |
| Number of Vacancies | 1 |
| Position End Date (if temporary) | |
| Job Open Date | 04/26/2024 |
| Job Close Date | 05/09/2024 |
| Open Until Filled | |
| Agency Website | https://virginiawestern.edu |
| Contact Name | HR Apps |
| hrapps@virginiawestern.edu | |
| Phone Number | 5408577962 |
| Special Instructions to Applicants | Selected applicant will be subject to criminal history, driving, and credit background checks. Documents verifying your identity and authorization to work in the United States must be presented upon employment. Sponsorships are not available. Only complete, on-line applications will be accepted. Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process. Sponsorships are not available. Submission of online application must also include a resume and cover letter. Transcripts and/or an "other" document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm (EST) on the closing date. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155 |
| Additional Information | |
| Background Check Statement Disclaimer | The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: |
| EEO Statement | The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. |
| ADA Statement | TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. |
| E-Verify Statement | VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. |
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